The website: https://www.ulster.ac.uk/ (the "website") is owned and controlled by The Ulster University, a charitable body registered in Northern Ireland under registration number CCNI100166.

 Ulster University’s Privacy Notices explains what types of information will be gathered when you visit the University web pages and may be viewed at: Applicant & Employee Privacy Notice

 Personal information provided to Ulster University is held in accordance with the provisions of the UK General Data Protection Regulation (UK GDPR) and related UK data protection legislation. The University’s Policy on Data Protection may be viewed on Ulster University's Data Protection page.

Use of the e-Recruitment Service

1. In order to apply for a vacancy using this service, you are required to register your details, and confirm that you agree to these Terms and Conditions. Registered users of the system may create, maintain, and submit applications for specific vacancies at Ulster University.

2. To register with the e-Recruitment service you are required to provide some limited personal information, such as your email address, and your first and last names.

3. To apply for a vacancy you will be asked to supply additional personal informationusingtheonlineapplicationform.Theinformationrequestedwill depend on the vacancy you are applying for, and will typically include your contact details, qualifications and employment history, referee details, and equality and diversity monitoring information.

4. Until you submit an application to Ulster University, the information you enter using the online application form will not be made accessible to anyone, and will be retained for the sole purpose of enabling you to apply for a vacancy in future. Your registered email address shall only be used to contact you with important information regarding the application process. You should therefore ensure you have included an email address which you will have regular access to.

5. Ulster University will periodically delete applicant details and where this applies you will be required to register again to use the service. When you submit an application, the information you supply on your application form will be provided to a selection panel, who will use it to assess your suitability for the post against the published selection criteria. You may be contacted on any date regarding your application. Please note that the information collected in the equality and diversity monitoring section does not form part of the assessment of your application. It will not be shared with the selection panel or anyone with responsibility for the administration of the selection process. It will be used solely to monitor the effectiveness of Ulster University’s

6. In line with the Fair Employment (monitoring) Regulations(Northern Ireland)1999 (as amended), the Equality Commission NI also require Ulster University to provide figures (without providing an individual’s identity) on the gender and the community background of all applicants and employees. Please note where an applicant states ‘neither’ in regard to their community background, we are obliged by the Equality Commission NI to use the residuary method of making a determination, which means that we can make a determination as to your community background on the basis of the personal information supplied by you in your application form/personnel file in line with the Equality Commissions published guidance.

7. If you are successful in your application, and are offered a post with Ulster University, you will be required to provide original documentary evidence of information submitted on the application form, including qualifications.

8. Your information is held securely by Ulster University. The data will not be passed to external organisations or individuals other than those involved with the selection process, e.g. external body, funding providers or other third parties involved in the recruitment process.

9. If appointed, your application information will be retained as part of your confidential staff record. Ulster University is required to provide data about its staff to the Equality Commission NI, and information you provide on your application form may later be used for this purpose. The University is also required to provide data about staff to the Higher Education Statistics Agency (HESA),information you provide on your application may later be used for this purpose.

10. If you are unsuccessful your application will be removed from the system no less than 12 months after the final decision is recorded on the vacancy. The University may retain information for longer when required to do so to comply with UK employment and immigration regulations and other statutory reporting requirements

11. Technical problems with the service may be reported to the recruitment support team jobs@ulster.ac.uk The University reserves the right to modify, edit, delete, and suspend temporarily or permanently the service at any time.

Prohibited Uses

 By accessing and using this website, you agree not to do any of the following:

1. Engage in any unlawful, fraudulent, or harmful activities.
2. Use the website to transmit or distribute any malicious software, viruses, or malware.
3. Use the website to harass, abuse, or harm others, or to facilitate illegal activities.
4. Attempt to gain unauthorised access to our systems, networks, or user accounts.
5. Interfere with or disrupt the functioning of the website or servers.
6. Collect or harvest personal data of other users without their consent.
7. Use the website in a manner that violates any applicable laws or regulations.

Intellectual Property 

 All intellectual property rights on this website and in the content published on it belong to the University or are licensed to it. These rights are all reserved.
You may download, read, and print content from our website for personal, non-commercial use, as well as for internal, non-commercial distribution inside your company, subject to the restrictions listed below and the conditions of use stated throughout.

The University must give its prior written authorisation for any other use of the website. Specifically, without our prior written approval, you are not permitted to utilise any portion of the website's content for commercial reasons.

 The University must always be acknowledged as the owners of any such material circulated or used, as must the contributions of any identified person. 

 You must not modify the paper or digital copies of any materials taken from the website in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text. 

Liability 

The University accepts no liability for any claims, penalties, loss or expenses arising from your use of the website including: any reliance you might place on the content of the website; use of or inability to use the website; the downloading of any materials from the website; or any unauthorised use or access to the website. 

Updated August 2025