Pre-employment Checks

**If you do not hold original copies of your qualification certificates, birth or marriage certificate, it is useful to request these as soon as possible as they can take several weeks to arrive and may delay your start date.

Documents	Information	Original required to be provided?
Confirmation of your legal entitlement to work in the UK 1. Northern Ireland – current residents 2. Candidates relocating from outside Northern Ireland	The following link to the Government website provides further detail on acceptable right to work in the UK documentation: Prove your right to work to an employer: Overview - GOV.UK 1. You will need to attend an in-person right to work clinic at either Belfast or Coleraine campus. 2. You must contact your Resourcing Executive Assistant to arrange an ID clinic that will fit in with your relocation date and start date.	Yes (see ID Clinic/right to work documentation table below)
Qualification certificates	You are required to produce original certificates of qualifications that are deemed essential for the role, for verification. If your qualifications are in a different name, please bring documentation to explain name change (i.e. marriage certificate). Please also provide a translation of your certificates if not in English. If the personal specification requires a qualification in a specific subject, you must provide additional evidence if the subject is not clearly stated on the certificate, e.g. include the degree transcript, a letter from Doctoral College or PhD supervisor. The following sites may guide you in providing information on international equivalents to UK qualifications. Any costs associated with these services will not be reimbursed by the University. What qualification levels mean: England, Wales and Northern Ireland - GOV.UK The European Qualifications Framework (EQF) \| Europass Homepage \| UK ENIC	Yes
Professional Registration/Membership	If the personnel specification requires candidates to hold a professional registration, or membership of a particular professional body, membership status will be verified as part of pre-employment checks.	No
Your P45 (only if you have one)	Dated within the last three months. This is normally issued by your previous employer.	No
HMRC New Starter Checklist	To ensure correct tax code is applied. If you have a job offer but do not currently have a UK national insurance number, you can apply for a NI number at the following link: Apply for UK National Insurance Number	No
Bank details form	This should be returned to your Resourcing point of contact. If you start after the middle of a month, you will not receive your first salary until the end of the following month. Salary is paid on the final Thursday of each month.	No
Staff card photograph (head and shoulders)	Please send by email an appropriate electronic photograph which will be used to produce your staff card. This can be taken with a smartphone.	No
Health questionnaire directly to Occupational Health email address	Please complete and forward by email as soon as possible to employeeocchealth@ulster.ac.uk.You will be notified if the Occupational Health Nurse considers that further information is required. Please note: Employment cannot commence until we receive satisfactory notification from occupational health.	No
References	When completing the application form, you will be asked to provide the name and contact details of two people who are willing to provide a reference. If applicable, one must be your current/last employer, the other preferably a past employer. Both must be able to comment on your ability to carry out the duties of the post for which you have applied. On receipt of an accepted provisional offer we will contact both referees. It should be noted that the university requires satisfactory references from your current/most recent employer before confirmation of appointment.	No

ID Clinic/Right to Work Documentation Guidance

Ulster University is required to validate every prospective candidate's right to work in the UK. The table below sets out the documents required to be verified on receipt of a provisional offer of employment.

Candidate Status	Documents required
Irish or British Citizen	British or Irish Passport/Passport Card (a copy of both pages of the passport must be returned to your Resourcing point of contact in advance of the ID clinic; or Birth Certificate and proof of National Insurance number Original documentation must be produced for verification at the ID Clinic.
Visa Holders	Passport Share code for Home Office website
Student visa holders	Passport Share code for Home Office website Proof of term time – (Lecturer email confirmation)

Signed statement of terms and conditions (contract)

Once the above documents have been produced and verified, a statement of terms and conditions will be emailed to you. To accept the appointment please sign and return a copy of the statement of terms and conditions within 7 days. If you do not wish to accept the appointment, please inform us by return email. In either event an early response would be greatly appreciated.